Come work with us!

Are you our new colleague? The Friends of the Saint Paul Public Library is hiring an experienced grant writer as Institutional Relations Manager. The ideal candidate is a successful, experienced, and motivated fundraiser who loves libraries, understands what makes Saint Paul special, and believes in the Oxford comma. Check out the position description here.

Position Opening: Institutional Relations Manager

The Friends of the Saint Paul Public Library is a catalyst for libraries to strengthen and inspire communities.  Established in 1945, we are a 501(c)(3) nonprofit organization that supports the work of the Saint Paul Public Library (a department of the City of Saint Paul) through a series of activities: fundraising, advocacy, and programming. In addition to our work locally, we are a state and national resource for libraries, readers, and writers through two additional program areas: the Center for the Book (which includes the Minnesota Book Awards) and Library Strategies Consulting Group. The Friends invests in The Library because we believe libraries strengthen communities by connecting individuals with resources that enrich and improve lives. The Friends has an annual operating budget of $3 million, a staff of 14 full- and part-time professionals, with offices in the Highland / West 7th neighborhood of Saint Paul.

Position Summary
Reporting to the Vice President of Development and Community Engagement, the Institutional Relations Manager is responsible for raising funds from private and community foundations, government agencies, and corporate foundations to support the mission and work of both the Saint Paul Public Library and The Friends. This position supports the overall achievement of The Friends’ fundraising goals and contributes directly to the fulfillment of The Friends’ mission.  This is a full-time, exempt position.


Institutional Giving

  • Research and identify prospective foundation and government agency funders whose giving interests align with the mission, programs and services of the Library and The Friends.
  • Create and fulfill an annual calendar of institutional grant deadlines and opportunities sufficient to achieve the institutional giving goals outlined in The Friends’ annual budget.
  • Prepare private and corporate foundation grant applications and solicitations, including coordination with Library staff.
  • Prepare federal and state government grant applications to the Institute of Museum and Library Services and through the Library Services and Technology Act, State of Minnesota, among others.
  • Acknowledge and track institutional and government funds received.
  • Serve as project manager for grant application preparation and grant-funded activities.
  • Report all grant-funded projects.
  • Steward strong relationships with institutional donors and their representatives so that they are informed and engaged in the work being funded.

Institutional Relations

  • Track and facilitate payouts and prepare board reports for The Friends’ donor-advised, restricted and unrestricted endowment funds.
  • Serve as the staff liaison to The Perrie Jones Committee, a committee of Friends board members, Library staff members, and community representatives who serve as advisory counsel to the Perrie Jones Fund of The Friends’ endowment.
  • Participate in board corporate giving and engagement committee and other board committee activities, as needed.
  • Maintain a high level of fluency and understanding of Saint Paul Public Library programs and strategic priorities. Prioritize positive and productive relationships with SPPL staff.
  • Maintain a high level of fluency and understanding of current philanthropic giving trends, government funding opportunities, institutional giving tools, and other information necessary to facilitate innovative and successful fundraising endeavors.

Community Engagement Team Member

  • Actively participate in Community Engagement Team activities to support the achievement of all fundraising goals.
  • Seek opportunities to elevate the quality and effectiveness of Friends’ programs, events, and fundraising initiatives through strategic and smart use of relationship management best practices.
  • Support Friends’ programs and events through onsite participation.
  • Other duties as requested.

The ideal candidate for this position is an experienced and motivated fundraising professional who is both detail- and goal-oriented. S/he/they must demonstrate exemplary communications skills – written and interpersonal – and bring a genuine curiosity and enthusiasm to the work. Support for the evolving role and work of public libraries is imperative. Experience working with the Saint Paul / east metro philanthropic sector is a huge plus. The successful candidate for this position is seeking to join a team of creative, committed individuals who value and champion equity, exhibit personal integrity and professionalism, and regularly achieve high standards of excellence in their work. A self-directed individual who is able to work independently toward deadlines and financial goals while also skillfully engaging others in the grant preparation process will thrive in this role.

  • Minimum three years’ experience (with demonstrable success) as a grant writer.
  • College degree is required; five years’ or more of direct grant writing experience with the Twin Cities philanthropic community will be considered in lieu of a college degree.
  • Outstanding writing skills that demonstrate the ability to create compelling narrative and communicate complex information.
  • Strong ability and commitment to accuracy and integrity.
  • Ability to manage multiple projects and exercise independent action, while also demonstrating interest and ability to function as a member of a team.
  • Strong interpersonal and communication skills.
  • Proficiency in Microsoft Office Suite. Experience with Raiser’s Edge preferred.
  • Experience handling confidential information in an appropriate, professional manner.

Physical Requirements
This position works in an administrative office environment that is ADA compliant. Qualified candidates must be able to remain in a stationary position at least 50% of the time; the person in this position must be able to operate a computer and other office machinery, such as a copy machine, printer, and telephone. The person in this position frequently communicates with staff and external partners and must be able to exchange accurate information verbally, in writing, and by telephone. This position has frequent meetings at library branches and foundation offices, and must therefore have reasonable access to independent transportation.

Additional Information

The Friends of the Saint Paul Public Library offers a competitive salary commensurate with experience. The minimum annual full-time, exempt salary for this position is $50,000. Benefits include generous paid vacation and sick leave, medical and dental coverage, long term disability insurance, and access to the organization’s retirement plan.

Application Process
Qualified candidates should submit a cover letter, a representative grant writing sample they created independently, and a resume outlining qualifications, experience, and achievements to [email protected] by June 25, 2018. Applicants must specifically address their grant writing experience in detail for consideration. No phone calls, please.

Equal Opportunity Employer
It is the policy of The Friends of the Saint Paul Public Library to provide an equal employment opportunity to all individuals. We are committed to a diverse workforce. We value all employees’ talents and support an environment that is inclusive and respectful. We are strongly committed to this policy, and believe in the concept and spirit of the law. It is the policy of The Friends to comply with all applicable laws that provide equal opportunity to all employees or applicants for employment without regard to race, color, creed, religious belief, sex, sexual orientation, national origin, marital status, status with respect to public assistance, disability, age, military status, genetic information, familial status or any other characteristic protected by applicable federal or state law.