Position: Senior Director of Finance & Administration
We are seeking a colleague who wants to use their nonprofit administrative skills and experience to lead The Friends’ Resilience area (finance, administration, human resources, and IT). Our vision is a dynamic library at the heart of every community, and we’re looking for someone who will help us champion that goal. Libraries today are about more than books, they are about people. They are places where people can connect, learn, discover, and grow. If this intrigues you, and if you want to make a difference through your work, we’d like to meet you.
The Friends of the Saint Paul Public Library acts as a catalyst for libraries to strengthen and inspire their communities. An independent, nonprofit organization established in 1945, The Friends invests in the Saint Paul Public Library through fundraising, advocacy, and programming; as a result, our library is a nationally recognized leader in serving its community. The Friends also serves libraries across the country and internationally through its consulting enterprise, Library Strategies, and promotes literacy, reading, and libraries statewide as the Library of Congress’s designated Minnesota Center for the Book. We are a staff of 15 full- and part-time individuals, committed to advancing equity through all our work, practicing inclusion, and reflecting the strength of Saint Paul’s diversity.
Our Organizational Environment
The Friends strives to be an inclusive, collaborative team and invests in ongoing staff development in furtherance of that goal. We embrace and actively promote an equitable work environment. We each have our own unique roles but recognize the importance of sharing ideas and responsibilities across departments to achieve our mission. We value and bring diverse perspectives while sharing a commitment to learning, integrity, and excellence. We have a flexible work environment and recognize the value of both working remotely and working together in our office. We bring hospitality to everything we do, whether it’s with our donors, our program attendees, or each other.
Reporting to the President, the Senior Director of Finance & Administration is a member of The Friends’ leadership team. This position is responsible for setting strategy and managing the operations of the organization to support the successful achievement of The Friends’ goals. This position has primary responsibility for the financial, audit, investment, tax, risk management, administrative, operations, IT and human resource functions that contribute directly to the fulfillment of The Friends’ mission. This is a full-time, exempt position.
Strategy, Goal Setting, and Budgets
- Collaborate with the Board of Directors and President to ensure that best practice financial, administration and human resource policies, procedures, and disciplines are in place and center the organization’s commitment to equity, diversity and inclusion.
- Lead the development and management of revenue and expense budgets for the organization.
- Serve as a business partner to the President on the organization’s financial, budgeting, and administrative processes—including HR, IT, payroll, and benefits functions—with an eye to continuously developing and improving systems.
- Monitor and evaluate financial and operational results to provide meaningful ongoing reporting and an early notification system for significant deviations.
- Serve as primary staff liaison to Board Finance & Investment Committee, which also serves as the Audit Committee, and the Human Resources Committee.
- Attend board and executive committee meetings.
- Attend additional committee meetings as requested.
- Prepare and present financial and administrative materials to the board of directors to ensure their engagement and understanding.
- Oversee development of policies and procedures to ensure best practices for fiscal control and stewardship of The Friends’ resources.
- Review and approve preparation and finalization of monthly and annual financial reporting materials and metrics for The Friends’ Board of Directors.
- Oversee budgeting, financial forecasting, and cash flow for administration, programs and services, and proposed capital and endowment projects.
- Oversee management, transfer and accountability of Friends-held assets to the Saint Paul Public Library.
- Oversee all audit activities, including management of audit relationship and audit work to ensure efficient and effective completion of an audit that provides optimal opportunities for continuous improvement.
- Oversee the use of the Financial Edge accounting software to ensure optimization of efficient and effective financial records and reporting.
Oversee development of policies and procedures to ensure best practices in risk management, contract, and legal compliance.
- Manage insurance contracts and broker relationships to ensure the best value coverage.
- Oversee management of vendor contracts and actively seek to provide equitable access to Friends’ business opportunities; negotiate and leverage vendor relationships to steward organizational resources and achieve maximum value.
- Oversee Friends’ facilities relationships and employee workplace policies and procedures for both in-office and remote work environments.
- Design and provide human resource services that are grounded in diversity, equity and inclusion in order to further our values and increase our effectiveness working with our community: recruitment, hiring, orientation, onboarding, offboarding, compensation, professional development, and performance management.
- Develop policies and procedures to ensure:
- best practices in employee compensation and benefits;
- that every employee feels safe, seen and valued in their role;
- that every employee has the tools and technology necessary to accomplish their work.
- Manage contracts with employee benefit vendors and broker relationships through an inclusive vendor procurement process to ensure best value coverage.
- Oversee administration of payroll and employee benefits.
- Ensure compliance with federal, state and local regulations pertaining to employment, equal opportunity and working conditions.
- Maintain personnel files for all Friends employees.
- Hire, train and develop diverse and talented individuals.
- Provide ongoing, clear communication and guidance to reporting employees to support the successful fulfillment of their own roles.
- Provide ongoing, as well as structured annual, performance management reviews for each employee that outline expectations, acknowledge achievements, and support areas for growth. When necessary, create performance improvement plans for under-performing employees and monitor progression toward clearly stated goals and expectations.
- Serve as a member of The Friends’ leadership team to help all employees achieve the Goals and live the Beliefs outlined in the Strategic Plan; provide guidance and expertise to the President; and vet institutional needs, challenges, and opportunities.
- Actively co-create, support and participate in The Friends’ diversity, equity and inclusion efforts.
- Seek opportunities to elevate the quality and effectiveness of Friends’ programs, events, and fundraising initiatives.
- Support Friends’ programs and events through onsite participation.
- Other duties as requested.
Competitive candidates for the role will meet most of the following qualifications:
- BA in accounting or finance; CPA or MBA in Finance preferred.
- Work experience including 5+ years in an accounting/financial leadership role, preferably with a nonprofit organization.
- Advanced technological competency (Microsoft Office, SharePoint, virtual meeting technology); knowledge of accounting and reporting software, preferably Financial Edge.
- A demonstrated commitment to actively promoting policies, practices and values that will support The Friends’ efforts to reflect our community’s diversity and create an inclusive workplace.
- Proactive, strategic thinker who will embrace the full portfolio of responsibilities for this position.
- Strong written and verbal communication skills that reflect a high level of intercultural competency and awareness: effectively adapts communication and engagement approach to ensure positive experiences across differences in culture, ability status, and background.
- Commitment to personal responsibility and integrity that engenders and earns trust with colleagues, partners, and stakeholders.
- Ability to organize and prioritize work for oneself and direct reports.
- Demonstrated commitment to accuracy, attention to detail, and deadlines.
- Prior professional experience coordinating audit activities and managing reporting, budget development and analysis, forecasting, accounts payable and receivable, general ledger, and accounting for investments
- Ability to work independently and in a team environment.
- Dedication to continuous improvement and proactive problem solving.
- Employs anti-racist practices and principles to accomplish work.
- A customer service mindset that focuses on creating value, loyalty, trust and inclusivity among colleagues and contributors to The Friends.
The Friends offers a flexible work environment that utilizes a combination of remote and in-office, collaborative work. The Friends’ administrative office environment is ADA compliant. Qualified candidates must be able to remain in a stationary position at least 80% of the time; the person in this position must be able to operate a computer keyboard and other office machinery, such as a copy machine, printer, postage meter, remote meeting technology, and telephone. The person in this position frequently communicates with staff and external partners and must be able to exchange accurate information verbally, in writing, and by telephone.
Equal Opportunity Employer
It is the policy of The Friends of the Saint Paul Public Library to provide an equal employment opportunity to all individuals. We are committed to a diverse workforce. We value all employees’ talents and support an environment that is inclusive and respectful. We are strongly committed to this policy and believe in the concept and spirit of the law. It is the policy of The Friends to comply with all applicable laws that provide equal opportunity to all employees or applicants for employment without regard to race, color, creed, religious belief, sex, sexual orientation, national origin, marital status, status with respect to public assistance, disability, age, military status, genetic information, familial status or any other characteristic protected by applicable federal or state law.
The minimum annual salary for this full-time, exempt position will be $90,000. A competitive benefits package includes generous paid vacation and sick leave, medical and dental coverage, life and long-term disability insurance, and access to the organization’s retirement plan (the latter after 12 consecutive months of employment).
Interested, qualified job seekers should send a resume, cover letter (outlining specific interest in the role as well as related qualifications) and three references to [email protected] Applications will be screened as they are received and the position will be filled when the best candidate is identified.