Position Opening: Development Operations Coordinator
Overview
We are seeking a colleague who wants to use their technical aptitude, digital literacy, and knowledge of data management to join our team as Development Operations Coordinator. Our vision is a dynamic library at the heart of every community, and we’re looking for someone who will help us build and maintain the infrastructure necessary to steward, cultivate, and solicit our dedicated donor community. In today’s libraries, books are just the beginning. Libraries are places where people can connect, learn, participate, and grow. If this intrigues you, and if you want to make a difference through your work, we’d like to meet you.
The Friends of the Saint Paul Public Library acts as a catalyst for libraries to strengthen and inspire their communities. An independent, nonprofit organization established in 1945, The Friends invests in the Saint Paul Public Library through fundraising, advocacy, and programming; as a result, our library is a nationally recognized leader in serving its community. The Friends also serves libraries across the country and internationally through its consulting enterprise, Library Strategies, and promotes literacy, reading, and libraries statewide as the Library of Congress’s designated Minnesota Center for the Book. We are a staff of 16 full- and part-time individuals, committed to advancing equity through all our work, practicing inclusion, and reflecting the strength of Saint Paul’s diversity.
Our Organizational Environment
The Friends strives to be an inclusive, collaborative team and invests in ongoing staff development in furtherance of that goal. We embrace and actively promote an equitable work environment. We each have our own unique roles but recognize the importance of sharing ideas and responsibilities across departments to achieve our mission. We value and bring diverse perspectives while sharing a commitment to learning, integrity, and excellence. We have a flexible work environment and recognize the value of both working remotely and working together in our office. We bring hospitality to everything we do, whether it’s with our donors, our program attendees, or each other.
Position Summary
Reporting to the Sr. Director of Development, this position is responsible for ensuring that the technical infrastructure for the many fundraising channels and campaigns at The Friends is strong, innovative, and current. This role will manage the Raiser’s Edge donor database. They will ensure data integrity; support other members of the team with actionable data; and fill a key role in relationship management by ensuring data accuracy. This is a 0.8 FTE non-exempt position working Monday through Thursday each week with Thursdays as an “in office” day for all staff.
Responsibilities
Data Oversight
- Manage the donor database to ensure complete recordkeeping and database hygiene.
- Ensure data integrity and accurate constituent records.
- Utilize Raiser’s Edge fundraising software in a manner that respects the privacy and confidentiality of donor information.
- Maintain comprehensive operating procedures and documentation related to areas of responsibility.
- Train new employees on Raiser’s Edge.
Program Tracking and Systems Management
- Prepare regular reports that measure the development department’s progress toward goals.
- Generate lists for informational mailings, invitations, solicitations, etc.
- Set up and manage online giving forms.
- Assist with portfolio creation and maintenance.
- Support prospect research.
- Create and manage the database infrastructure for events, including ticketing, registrations, and sponsorships.
- Assist with donor stewardship through correspondence and supporting Friends’ events through onsite participation.
- Create and implement processes to assist smooth functioning of the team.
Financial and Systems Administration
- Manage the process for sending year-end giving statements.
- Serve as backup to the Accounting and Development Assistant for:
- gift entry;
- weekly acknowledgement process;
- pledge reminders;
- invoices.
Institutional Responsibilities
- Serve as a member of The Friends’ development team to achieve the Goals and live the Values outlined in the Strategic Plan. This includes a commitment to the principles of Community Centric Fundraising.
- Participate as a member of the development team in the creation of the department’s annual fundraising work plan to ensure critical fundraising processes are carried out in a timely, efficient manner.
- Actively and authentically participate in Friends’ Diversity, Equity, and Inclusion initiatives.
- Support Friends’ programs and events through onsite participation as requested.
- Other duties as requested.
Qualifications
The ideal candidate for this position is a critical thinker who is adept at and passionate about using data and systems to inform decisions. Requirements for the role include:
- Experience with development databases (Raiser’s Edge by Blackbaud preferred)
- High school diploma, GED, or equivalent education.
- Proficiency with Microsoft Office, including Word, Excel, Teams, and Outlook.
- Comfort with video meetings through Teams and Zoom.
- Strong problem-solving skills.
- Commitment to protecting and maintaining confidential information and sensitive data.
- Comfort and basic familiarity with financial information.
- Extraordinary attention to detail, including exceptional English language proofreading skills.
- A customer service mindset that focuses on creating value, loyalty and trust among both colleagues and contributors to The Friends.
- A strong sense of personal responsibility and integrity.
Additional Information
Compensation
The salary for this 0.8 FTE position (four days per week) is $40,000 ($24.04 per hour). This position is eligible for full benefits, including generous paid vacation, holiday, and sick leave; medical and dental coverage; access to flexible health spending accounts; supportive paid leave policies; long-term disability and life insurance; and access to a 403(b) retirement account. The Friends makes a core contribution to employee retirement accounts after 12 consecutive months of employment. Learn more about The Friends’ employee value proposition on our website.
Physical Requirements
This position offers a hybrid schedule that utilizes both private and office work environments. The Friends offices are housed in a space that is ADA compliant. Qualified candidates must be able to remain in a stationary position at least 50% of the time; the person in this position must be able to operate a computer keyboard and other office machinery, such as a copy machine, printer, and telephone.
Equal Opportunity Employer
It is the policy of The Friends of the Saint Paul Public Library to provide an equal employment opportunity to all individuals. We are committed to a diverse workforce. We value all employees’ talents and support an environment that is inclusive and respectful. We are strongly committed to this policy and believe in the concept and spirit of the law. It is the policy of The Friends to comply with all applicable laws that provide equal opportunity to all employees or applicants for employment without regard to race, color, creed, religious belief, sex, sexual orientation, national origin, marital status, status with respect to public assistance, disability, age, military status, genetic information, familial status or any other characteristic protected by applicable federal or state law.
To Apply
Interested, qualified job seekers should upload a resume and cover letter (outlining specific interest in the role as well as related qualifications) on this page (linked page will open in new tab). Applications will be screened as they are received, and the position will be filled when the best candidate is identified. Final acceptance of the role will be contingent upon the successful completion of a background check.